Access all the information you need for preshow and on-site planning to make this a successful event for your organization.
We're excited that you're a part of FUTURE! With so much energy and enthusiasm for family medicine on one floor, we can promise you an incredible experience.
That starts from the very beginning, with all the information you need—from preshow planning tips to on-site logistics—to make your decisions, create your plans and prepare your team. Let’s get started!
ON Services is the official audio-visual provider—log in to ON Services.
Fern Exposition Services, LLC is the official contractor to order additional booth furnishings such as pedestal tables, stools, porter/cleaning services, signage, hired labor, floral, and more. Shipping instructions are also available. Log in to OneView.
All Electrical, Internet, and Utilities needed at your booth must be ordered through Smart Cities—log in to Smart City Networks.
Maritz is the official lead management provider to order additional activations or services. Log in to Maritz.
You have two options to pay:
1. Through Exhibitor Login.
2. By check (make payable to AAFP) and send to:
AAFP Accounting Division
11400 Tomahawk Creek Pkwy.
Leawood, KS 66211-2672
The AAFP accepts Mastercard, Visa, American Express, and Discover.
All past due balances must be paid in full prior to submitting an application for 2025.
If full payment is not received by the deadline, your exhibit space may be released and any partial payment will be retained by the AAFP.
| March 3 | Exhibit Badge Registration Opens |
| March 3 | Exhibit Housing Opens |
| April 1 | Online Exhibit Service Kit |
| June 1 | Full Payment Due | 50% Cancellation Penalty Deadline |
| June 1 | Official Program and Exhibit Guide Content deadline (Program/Product Category, Residency Program by State, and New to Show listings) |
| June 27 | Booth Activity/Celebrity Promotion Deadline |
| June 27 | Exhibitor Housing Closes |
Wednesday, July 30
Open time 3 p.m.
Close time 7 p.m.
Thursday, July 31
Open time 8 a.m.
Close time 3 p.m. (All booths must be fully set and show-ready by this time.)
Thursday, July 31
4:30–7 p.m. | Expo Hall Grand Opening
Friday, Aug. 1
9–10 a.m. | Resident-exclusive Hours
10 a.m.–4 p.m. | Expo Hall Open
Saturday, Aug. 2
9 a.m.–12 p.m. | Expo Hall Open
Saturday, Aug. 2
Open time 12 p.m.
Close time 3:30 p.m.
To maintain show integrity, dismantling or packing of materials may not begin until 12 p.m., Saturday, Aug. 2. Exhibitors are expected to make their airline reservations in accordance with this regulation.
Aaron Verhei, AAFP Exhibit Manager
(913) 906-6071
